Spending awarded funding

Administration of Expenditure

All expenditure requests must be submitted via our Charity-PECOS system to enable an order to be progressed, with the exception of training/travel costs, reimbursement of expenses and grants to NHS Lothian cost centres.

User Guides are available for both requisitioners and approvers on our intranet page (you will need to be logged into the NHS Lothian system to access this page). If you do not have a log-in for our Charity-PECOS system, then please email [email protected].

A Purchase Order will then be raised by the NHS Lothian Procurement Department and sent to the supplier. VAT can be reclaimed on certain purchases where a VAT Exemption Certificate has been produced. See the Tax Relief on Goods Ordered section below for more information on VAT exemption.

Procurement

With the exception of training and travel costs, reimbursement of expenses and grants to NHS Lothian cost centres, all expenditure requests must be made through our Charity-PECOS system.

If you do not have access, or have forgotten your user information, please email [email protected].

Orders from Amazon or Argos can only be placed if the delivery is to a site where deliveries are NOT to a Central Receipt Points (CRP). i.e., there is a standalone delivery address.

Tax Relief on Goods Ordered

VAT exemption may be available on purchases of scientific, laboratory or medical equipment for use in medical research, training, diagnosis, treatment or patient care. VAT exemption may also be available on equipment and aids specially designed for disabled persons. Please ensure you indicate whether VAT exemption is to be applied when submitting your order on PECOS.